{"id":5275,"date":"2021-01-31T18:04:40","date_gmt":"2021-01-31T16:04:40","guid":{"rendered":"https:\/\/appetd.org.za\/?post_type=job_listing&#038;p=5275"},"modified":"2021-02-09T13:20:15","modified_gmt":"2021-02-09T11:20:15","slug":"administrative-secretary","status":"expired","type":"job_listing","link":"https:\/\/appetd.org.za\/?post_type=job_listing&p=5275","title":{"rendered":"Administrative Secretary"},"content":{"rendered":"<p><em><strong>The Association of Private Providers of Education, Training and Development (APPETD) is looking to appoint an <u>Administrative Secretary<\/u> at our Head Office in Cresta, Randburg<\/strong><\/em><\/p>\n<p><em><strong>Permanent position.<\/strong><\/em><\/p>\n<p><em><strong>Job Description<\/strong><\/em>.<\/p>\n<p>APPETD is looking for an Administrative Secretary that will maintain the smooth running of the office through a variety of administrative, clerical and financial duties. This position reports to the CEO but will require you to support other team members.<\/p>\n<p>You must have the ability to meet tight deadlines and manage own workloads through effective prioritisation and time management, responding to formal invitations and drafting routine responses to correspondence, working with limited supervision and taking responsibility for meeting and agreeing targets and workloads. Corresponding both in person and over the telephone with people at all levels, including senior executives, members and government officials. Working successfully as a member of a team, with an ability to assist the executive management and others at short notice is essential.<\/p>\n<p><strong>Administrative Responsibilities:<\/strong><\/p>\n<ul>\n<li>Perform all secretarial duties.<\/li>\n<li>You will handle office schedules, coordinate meetings and visits, organise files and answer phones.<\/li>\n<li>Execute operations of the department timeously, efficiently and effectively.<\/li>\n<li>Prepare administrative reports for the senior management team.<\/li>\n<li>Handle office correspondence and filing systems.<\/li>\n<li>Keep all records up to date and in a secure manner.<\/li>\n<li>Handle requests for information from members and visitors and resolve queries.<\/li>\n<li>Arrange, schedule and organise board meetings, staff meetings and executive management meetings and diary.<\/li>\n<li>Organise and update databases effectively.<\/li>\n<li>Schedule, assess and evaluate representatives reports from fora and committees.<\/li>\n<li>Troubleshoot problems arising internally.<\/li>\n<li>Apply best practices and standards in administrative functions in accordance with APPETD policies and procedures.<\/li>\n<li>Liaise with external governance structure to ensure all documentation for CIPC, compliance etc in order.<\/li>\n<li>File and update contact information of employees and board members.<\/li>\n<li>Preparing and disseminating correspondence, memos and forms<\/li>\n<li>Organise flights, accommodation and restaurant and function bookings.<\/li>\n<li>Prepare proposals and presentations.<\/li>\n<\/ul>\n<p><strong>Financial Responsibilities<\/strong><strong>&nbsp;<\/strong><\/p>\n<ul>\n<li>Create and implement financial policies to guarantee operational efficiency.<\/li>\n<li>Assist with the preparation and planning of budgets.<\/li>\n<li>Maintain records and receipts for all transactions.<\/li>\n<li>Ensure financial records are kept up to date with the latest transactions and changes.<\/li>\n<li>Contribute to financial audits and assisting the Audit, Risk and Finance Committee<\/li>\n<li>Generate quotes, invoices, credit notes and financial reports.<\/li>\n<li>Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal compliance.<\/li>\n<li>Maintains subsidiary accounts by verifying, allocating, and posting transactions.<\/li>\n<li>Maintains historical records by filing documents.<\/li>\n<li>Prepares financial reports by collecting, analysing, and summarizing account information and trends.<\/li>\n<li>Present financial information in spreadsheets with graphical representation.<\/li>\n<\/ul>\n<p><strong>Requirements:<\/strong><\/p>\n<ul>\n<li>Minimum of 5 year`s work experience in a similar role<\/li>\n<li>Familiarity with office organisation and optimization techniques<\/li>\n<li>High degree of multi-tasking and time management capability<\/li>\n<li>Excellent written and verbal communication skills<\/li>\n<li>Integrity and professionalism<\/li>\n<li>Proficiency in MS Office and accounting systems preferably Pastel\/Sage<\/li>\n<li>Outstanding analytical skills.<\/li>\n<li>Strong attention to detail.<\/li>\n<li>Well presented.<\/li>\n<\/ul>\n<p><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Minimum Grade 12<\/li>\n<li>Preferably a graduate with a BCom.<\/li>\n<\/ul>\n<p>Renumeration negotiable based on experience and knowledge.<\/p>\n<p>Should you be interested in becoming part of a dynamic company, career growth and long-term employment then please submit your CV with a cover letter motivating why you are interested in this position to: <a href=\"mailto:ceo@appetd.org.za\">ceo@appetd.org.za<\/a> by latest 5 February 2021.<\/p>\n","protected":false},"author":1,"featured_media":0,"template":"","meta":{"pmpro_default_level":"","site-sidebar-layout":"no-sidebar","site-content-layout":"default","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center 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